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Practical – 1
Mail Merge
Introduction
A common word processing task is to produce periodic mailings to send to different people or agencies connected to you or your profession or your business. The mailings features in Word can help you to organize your address data, get it into a document, and print it out in the desired format. The main uses of Word’s Mail Merge features are:
Objectives
After going through this lesson you would be able to:
- to create form letters, mailing labels, envelopes
- to organize the address data and merging it into a generic document, and printing the resulting personalized documents.
- to customize a mail merge.
Mail Merge or Mailings feature in Word 2007 is available in Main Tab bar. Click on the ‘Mailings’ tab on the main tab bar to activate the mailings features and tools, which comprises subtask such as “Create”, “Start Mail Merge”, “Write & Insert Fields”, “Preview Results” and “Finish & Merge”
Mail Merge Wizard
To use Mail Merge Wizard, select Mailings→Start Mail Merge subtask from the main tab bar. Then select Step by Step Mail Merge Wizard option on the subtask bar.
Select Document Type
In this section you will learn how to select a main document using Mail Merge Wizard. Selecting a Document Type is the first step towards creating a mail merger document. Using this option you can choose the type of main document such as Letters, E-Mail Messages, Envelopes, Labels, Directory. Most often the standard document type used is Letter. However, it can also be a mailing label, an envelope etc.
Select Starting Document
Use the current document: This is to use the current document shown and use the mail merge features to add recipients address or information. This is suitable when you already have letter draft for the purpose and just want to add address of the recipients to the letter.
